Assistant Vice President, Procurement & Vendor Management Risk Operations

Location: VA Vienna - Headquarters Full/Part Time: Full-Time Regular/Temporary: Regular

Job Description


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Basic Purpose

To lead the Procurement & Vendor Management: Process, Training, and Risk branch activities, functions, and performance. Draft policies, procedures, and manuals for sourcing, acquisition planning, contract and vendor management activities; plan and direct effective training programs including change management due to changes in expectations and requirements; conduct risk assessments in support of contracting activities; and conduct operational risk reviews of the Department and vendor management activities outside the Department, all with a goal to improve quality of vendor performance, manage risk, maximize value, enhance operating procedures, and ensure qualitative excellence. To support the Department’s business strategies by driving operational performance and deepening relationships among the Department, vendors, and lines of business. Lead communication change management efforts of procurement and vendor management policies and procedures to optimize effectiveness and compliance of Navy Federal’s contracting and vendor management. Formulate appropriate priorities, policies and strategic recommendations to support senior management in developing and executing strategic plans and activities.


• Draft policies, procedures, and manuals for acquisition, contract, and vendor management activities, incorporating agile methods as appropriate
• Plan, direct and oversee the design and implementation of training strategies and programs that support the business’ learning needs and strategic direction – Oversee/Direct
• Ensure training is in full compliance with all applicable legal requirements and Navy Federal policies, procedures, rules, regulations, expectations and values for Procurement – Significant Impact
• Identify high level competencies, develop and facilitate training programs pertaining to all phases of acquisition, including planning, competing, negotiation tactics/strategies, QA, vendor performance improvement, and general contract administration
• Identify changes in expectations and requirements for contracting and vendor management activities and develop and implement effective communication and training to ensure adoption by the Department staff and vendor management staff outside the Department
• Act as a lead advisor with business unit staff throughout the credit union to facilitate the development of appropriate acquisition strategies and cross-functional teams
• Develop and recommend new and/or changes to strategies for key service providers and the acquisition and implementation of critical automated systems, policies, and requirements
• Interface with NCUA and CFPB examiners and internal/external auditors; develop and implement responses to findings and suggestions
• Continually assess policies, procedures and controls to ensure efficient operations and compliance with expectations and standards
• Plan, develop, and oversee the implementation of operational risk frameworks/measurement methodologies, policies, standards, and procedures – Oversee/Direct
• Conceptualize and oversee the implementation of tools, methods, and programs to identify and mitigate operational and regulatory risks, manage risk exposure, and ensure best practices and compliance with regulations, policies, protocols and quality assurance procedures – Significant Impact
• Oversee the identification and remediation of control deficiencies, develops solutions to strengthen controls, and oversee corrective actions to aid management decisions, improve products/procedures and services, and mitigate operational and regulatory risks – Oversee/Direct
• Partner with senior management to ensure the business units are prepared for internal and/or external exams and participate as appropriate
• Craft procedures for and monitor contracting and vendor management activities including overseeing relationship management to ensure vendor performance meets established Key Performance Indicators (KPIs) and Service Level Agreements (SLAs) – Oversee/Direct
• Perform risk assessments that analyze and evaluate vendor risk; review documents provided by or obtained independently about vendors to develop recommendations regarding acceptability by Navy Federal based on an excellent understanding of business unit needs and industry standards – Advanced Analysis
• Oversee vendor reviews to develop recommendations as to whether the partnership adds value to the organization’s or members’ needs, and/or whether partnership needs to be amended/terminated – Significant Impact
• Identify vendor management and third party risk management trends, including using data analysis and operations research, that could potentially impact objectives or goals or to identify opportunities for enhancements– Advanced
• Advise Senior Leadership and staff on changes in state and Federal law, local regulations and/or Navy Federal policies or expectations as well as industry best practices – Advanced
• Perform supervisory/managerial responsibilities
   o Set direction to ensure goals and objectives align with corporate and division strategy
   o Select management and other key personnel; oversee talent development/succession planning
   o Collaborate with leadership/executive colleagues to develop/execute corporate initiatives and/or department strategy
   o Oversee the preparation and execution of department/division AFP
   o Manage merit pay in accordance with specified objectives and guidelines
   o Manage merit pay in accordance with specified objectives and guidelines
• Perform supervisory/managerial responsibilities

Qualifications and Education Requirements:

• Bachelor’s degree in Procurement, Supply Chain Management, Contracting, Business Administration, or related field, or the equivalent combination of education, training, and/or experience, specifically process engineering
• Significant knowledge and experience in a procurement, vendor management, supply chain management, third party risk management and/or vendor relationship related position or function
• Working knowledge of guidelines published by regulators (NCUA, CFPB, FFIEC etc.)
• Experience in purchasing and contracting principles/terms/conditions, competition, purchasing/inventory software, and contract administration
• Experience in leadership/supervisory positions which reflect the ability to work independently; plan, organize, and direct operations, handle multiple priorities, establish efficiency standards; work cooperatively, and lead and manage effectively to achieve goals
• Excellent business acumen and financial and market analysis skills
• Effective skill influencing and building consensus to gain credibility with business partners
• Advanced knowledge of operational and regulatory risks and controls, including knowledge of risk management techniques from prevention, identification, assessment, and mitigation perspectives as they pertain to procurement and vendor management
• Proficiency in data analysis, reporting, and operations research, including the ability to develop conclusions and feasible alternatives and formulate courses of action, including forecasting and cost and risk-benefit analysis
• Highly effective interpersonal, communication, and presentation skills, including the ability to persuade and influence management decisions, to interact effectively with all levels of staff, and to communicate complex information in an easily understandable manner
• Advanced knowledge of principles/methods for training curriculum and instructional design, and adult learning theories
• Extensive experience managing multi-dimensional teams and projects which involve organization, holding strategy and status meetings, planning, motivating and managing the work of participants
• Advanced problem solving and decision making skills, exercise sound judgment and initiative, display a high degree of initiative, and manage multiple priorities effectively

Desired Qualifications and Education Requirements:

• Master Degree in Contracting or Third-Party Risk Management field is highly desired

Hours: Monday - Friday, 8:00am - 4:30pm

Location: 820 Follin Lane, Vienna, VA 22180

Equal Employment Opportunity

Navy Federal values, celebrates, and enacts diversity in the workplace.  Navy Federal takes affirmative action to employ and advance in employment qualified individuals with disabilities, disabled veterans, Armed Forces service medal veterans, recently separated veterans, and other protected veterans.  EOE/AA/M/F/Veteran/Disability


Navy Federal reserves the right to fill this role at a higher/lower grade level based on business need.

Bank Secrecy Act

Remains cognizant of and adheres to Navy Federal policies and procedures, and regulations pertaining to the Bank Secrecy Act.